Scope of Work Software and Book Review

Editor’s Note: This review first appeared in the Appraisal Today Newsletter, published by Ann O’Rourke. To read this review in its entirety please click here.

Scope of Work Software and Book Review

By Doug Smith, IFAS

Most appraisers have furthered their understanding of the newest changes to the Uniform Standards of Professional Appraisal Practice (USPAP), with the emphasis on Scope of Work (SOW), by taking additional continuing education that cover in detail the new requirements.

At the same time, appraisers have become more liability-conscious due to some of the onerous conditions in the new Fannie Mae forms- introduced in 2005 and 2006. Given the press of recent business, many appraisers have not taken a comprehensive approach to implementing these changes by systematically reporting the various steps of the SOW process or addressing liability issues. Instead, appraisers have taken a hodgepodge of suggestions and integrated them into their reports.

Fortunately, there is a new software program that automates the process of reporting the details of SOW, while complying with Supplemental Standards, as well as addressing some important liability issues. Priced at $99, this software represents a significant breakthrough in the overall reporting process.

A companion document by the same author, entitled “Appraising in the New Millennium” (Second Edition), is also available at a cost of $49. This 193-page document comprehensively details in a refreshingly new way the appraisal process with particular emphasis on USPAP’s SOW Rule and the overall due diligence process that must be followed to fulfill the new requirements.

This document is more than a dry appraisal treatise covering a limited phase of the appraisal process. It is, in fact, a thinking appraiser’s guide to the current appraisal business environment and appraisal process universe.

Several new concepts and tools are introduced along with 30 new definitions that are critical to understanding today’s appraisal process.

SOW Documenting Software
The software is called USL Appraisal Report Documenting Software. The name is an acronym taken from the topics the software addresses. The “U” represents USPAP; the “S” represents Supplemental Standards and the “L” represents Liability Management.  According to author David Braun, MAI, SRA, “It is my belief that almost every appraiser can immediately improve his/her reporting with use of the USL Documenter. This program is for both residential and commercial use.”

Braun continues, “This program is designed to aid the appraiser in all aspects of documenting an appraisal report. It will compile all of the documentation including the Limiting Conditions, Assumptions, Scope of Work, Certification, etc., or it can produce only a few items to shore up a standard Report form like the new URAR. It can produce an entire Restricted Use Report or simply supplement your forms software package or commercial template.”

David Braun, MAI, SRA is the author of “Appraising in the Millennium” and the USL Software. Braun has been involved in real estate appraising since 1976. He received a Bachelor of Science degree from the University of Tennessee, is an approved Appraisal Institute Instructor and is certified by the Appraisal Foundation to teach USPAP. Braun is also President and founder of Automated Valuation Technologies, Inc., a producer of appraisal seminars and software.

Braun took an early interest in the challenge of documenting SOW steps by developing a computerized SOW checklist of possible appraisal tasks. In 2002, the program was expanded from an MS Excel spreadsheet to include most USPAP compliance issues. In addition, the program includes items already addressed on most standardized forms.

The program has evolved into a system that addresses the specific requirements of an appraisal assignment with applicable phrases that could be added, deleted or modified. Outgrowing the MS Excel platform in 2005, the USL Documenter II software program was developed to run on any Windows platform. Initially both the first version of Documenter and the companion book were given away with a reported 13,000 copies distributed. When Braun developed the USL Documenter version II for sale, the book was updated to the Second Edition and offered for sale as well.

Using the USL Documenter
The Documenter II Software is delivered on a disk and is easily installed in its own directory. Overall, it serves as a comprehensive checklist that allows the user to communicate his/her decisions about the SOW and other issues pertinent to an individual report. The program comes complete with a set of well-written comments pertinent to a variety of appraisal reports.

The USL Document Wizard starts out with a basic list of options that require a checkmark. Users can define whether they want the results in bulleted form or numbered list. The output is limited to one font but can be adjusted once the report is transferred into the appraisal document. Up to two appraisers can be included in the final summary of comments. Digital signatures can be included as well.

The report can be categorized by providing a value opinion, a site value, market rent or “other” category.  If the value opinion is checked, the next inquiry asks about the three approaches of value. In some cases, the program addresses not only what is done but what is not done. Verbiage is provided to explain why, for instance, an approach is not used. When highlighting the checkmark, the program offers tips and clarification of the specific item.

During the procedure of defining the decisions that have been made in the appraisal planning process, the program prompts for answers to a set of questions. The first set asks about the report classification as to whether the report will be a Summary, Self Contained or Restricted Use report.

The next set of questions deals with the user and the supplemental standard type. The verbiage can be confined to users who are in the secondary market or use the new Fannie Mae forms. An FHA report is an option as well, as an evaluation report geared to that type of lender. The next set defines whether the end product is to be used in a Narrative report or a Standardized report.

The next screen contains basic questions including whether or not there are hypothetical conditions or extraordinary assumptions. After addressing these basic questions the main body of the report is brought up. The text may be edited and is highlighted in three different ways. The Report Wizard signals in red text the issues that need to be addressed by the user. Gray text sets out issues that may need to be addressed and black text are automatically included in the program.

The flexibility of the program is its main feature. Each entry can be edited or written from scratch. To enter a new phrase, the user double clicks on the line in the Documenter where they want to add a comment. When the “Phrase Builder” opens, the user clicks on the “Add” button. Next, it asks for a key word and then it will allow you to type in the common phrase. Once the report is finished, it can be copied and pasted into the report.

Overall the program provides a comprehensive set of responses. There is little support for the verbiage required for some frequent uses such as appraisal reviews, relocation reports and some specific concerns limited to REO properties. Comments can easily be added for specific uses, however. One other advantage of the program is that it can generate a complete stand alone Restricted Use report.

Staying Current
The big question regarding “Appraising in the New Millennium” and the USL software is how the author can stay up to date. For instance, the next version of USPAP is about to tackle Supplementary Standards.  In an interview about the USL Documenter, Braun commented, “I will probably have to update the Documenter every time a new USPAP goes into effect. I don’t know how existing customers will get an upgrade- that depends on how many units are sold at that time. The more units I have sold the more I can do for customers.” Currently, there is no information available about the upgrade process.

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